There are two kinds of club memberships: Standard and Associate. Standard membership is for currently enrolled Swinburne students, and includes both committee members and club members. Non-committee club members have no additional responsibilities or requirements. Below is an explanation of Committee and Associate member responsibilities.
Committee Member Eligibility
Committee members are Club Leaders, responsible for the admin, upkeep and activities for their club:
• Only currently enrolled Swinburne Students are eligible to serve on a Club Committee.
• The Club Committee positions include President, Secretary and Treasurer.
• An individual may only hold one position on the club committee.
• Further roles may be added to the committee, (e.g. Vice President, Social Secretary, etc.) if the role is clearly titled, with appropriate responsibilities and passed in a resolution at a General Meeting. “General Committee Member” is not a position and will not be accepted.
• Additional committee positions require approval by an Swinburne Student Life Clubs and Sport Officer.
• Club Committee members must be elected through a democratic process, by order of a General Meeting (GM), which all Club members must be invited to attend and vote at.
• Only a member of the Club Committee may make equipment or room bookings.
• Club Committee members require a Working With Children Check
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Club Committee responsibilities and obligations
• The Club Committee is responsible for making decisions which affect the day-to-day operation of the Club.
• Club Committees are free to run Committee Meetings and make decisions using a process that best fits their needs.
• All Club Committee Members must be given at least one week’s notice prior to a Committee Meeting taking place.
• Decisions of a Club Committee must be made democratically through a Simple Majority voting process. Clubs are free to cast votes via a method that best meets their needs (e.g. in person, Whatsapp, Facebook or email).
• Your club can choose whether or not to allow associate memberships.
• An additional membership must be created called Club Name
associate membership group year
• Associate memberships must cost at least $10 or x1.5 of a student membership.
• If a Club does not normally charge a membership fee, Associate Members are still subject to a $10 AUD fee. This money goes directly into the Club Account for Club use.
• Associate Membership Fees, like normal Club Membership fees, are payable only through the Student Life portal.
• Non-payment of associate membership fees will result in forfeit of club membership and the outstanding amount will have to be paid.
• All clubs offering Associate Membership must hold their own adequate insurance policy. A copy of a valid and current policy must be provided to Swinburne Student Life and saved in the Student Life portal, in the File section of the Club page.
Associate Members are not able to...
• Count as Club Members when determining Club Size and Base Funding.
• Count when determining event size for funding purposes. This may be waived in special circumstances at the discretion of Swinburne Student Life.
• Hold positions on a Club Committee.
• Vote at General Meetings.
• Count towards whether or not a Quorum is present at General Meetings.
• Be covered in any way by university insurance policies.
Therefore, all Associate Members must sign a waiver indicating that they have been made aware of this as part of joining a Club.