Club Resources

A number of documents and videos are available to show you how you can perform various tasks in Student Life Portal.

• Student Training Seminar
• Create a Membership Group
• Create a Membership Fee Product
• How to Upload Documents to the File Section
• How to Use Resource Booker
• AGM Guide - Successfully run your next AGM
• IGM Guide - How to run your first IGM
• Club Fundamentals
• Tips to run a virtual club event
• Adding to your club menu
• Committee Compliance Upload to Canvas Video

Below are links to the various forms used by clubs. Accessing these will require you to be logged in to the Student Life Portal.

• IGM Minutes Form
• AGM Minutes Form
• General Meeting Minutes Form
• Asset Register Update Form
• Club Constitution Template

• Event Notification Process
• Event Risk Assessment Form
• Student Life Room Booking Risk Assessment Form
• Resource Booker (for on-campus room booking requests)
• Health Safety and Wellbeing Induction for Contractors, Visitor and Suppliers

• Funds Request Form - non-events *for funds required for an event, complete the relevant Event Notification Form
• Sundry Refund Form - for approved payment
• Grant Application Form
• Grant Assessment Rubric
• Sponsorship Application Form

• Club Committee Appeal Form
• Club Member Appeal Form
• Club Member Complaint Form

Swinburne Student Life has implemented a set of Club Policies. If you want the full lowdown on everything clubs & sport, check out the relevant policy.

• Club Registration Policy
• Club Governance & Management Policy
• Club Membership Policy
• Club Events Policy
• Club Sponsorship Policy
• Club Discipline & Dispute Resolution Policy
• Club Refund Policy
• Club Brand Guidelines