Start a Club!

🚨 New Club Registration for 2025 🚨 

Note: if you are a pre-existing club from 2024 that missed the registration deadline, please email clubs@swin.edu.au if you would like to register for this year. The Clubs and Sports team will re-activate your club page. 

✨ Step 1. Fill out the Expression of Interest - New Club (EOI) with the information of the club you want to create. (Form will be open from March 7th until March 28th).  

Include in the description:  

  • Mission - The club's purpose 

  • Vision - The club's aim to achieve or become in the future.  

  • Type of events you expect to run within the club 

✨ Step 2. Check out the 2025 New Club - Additional Requirements, download, complete and attach the requested documents, and submit the form. (Form will be open from March 7th until March 28th).  

Additional documents are: 

  • 2025 Club Event Calendar 

  • 2025 Club Member List (this requirement can be achieved during the IGM as well) 

✨ Step 3. Once you have submitted the two forms (Step 1 &2), one of our Clubs & Sport Officers will review the information and contact you to provide feedback. 

✨ Step 4. If your club idea is successful, book in a time to talk to the Clubs & Sports Team during Club Hub (1:00pm-4:00pm Monday-Thursday in JN110). You will receive information on:  

  • 2025 Club Committee Nomination Template  

  • Voting form (To have ready for the IGM)  

  • Submitting an Event Notification for your IGM

✨ Step 5. The club will need to run an Inaugural General Meeting to vote in your President, Secretary, Treasurer (compulsory positions) and any other committee positions the club wishes to have. 

Preparing for IGM 

  • Distribute the Nomination form provided by the Clubs & Sports team, so any student can nominate themselves for any of the positions (President, Secretary, Treasurer) 

  • Promote the IGM details (Date, time and location), so students can participate. We recommend making this meeting hybrid to allow members to attend. 

  • Get ready your Voting form provided by the Clubs & Sports Team.  

  • A Clubs & Sports Officer will get in touch with you with further information and solve any questions. ☺ 

If you have any questions, please reach out to clubs@swin.edu.au. 

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